Where you can hold an event, what events you can and can't hold, how to ask for permission, what happens after you apply.
Ask to hold an event in an outdoor space or park
For events to go ahead, you must show your ability to run the event safely and assess the risk to your business.
You should also consider:
- that we must consult with Bristol City Council colleagues, such as those working in civil protection and public health
- the time and capacity needed to process licence applications in accordance with statutory processes as standard process and timelines must be followed
- getting approval if needed from other key council departments such as Highways, Licensing and Environmental Health
- the availability of medical, police and fire services in the city to support the planning and delivery of events
- consulting with local residents, businesses and Councillors
How to apply
Read our Guide for events organisers Go to https://app.apply4.com/uploads/instance_document/file/348/updated_Outdoor_events_in_Bristol_pdf.pdf (opens new window) before you apply to help you plan and manage your events effectively, safely, legally and in line with the standards expected by Bristol City Council and Bristol's Safety Advisory Group (SAGE).
Email firstname.lastname@example.org to ask about holding an event on BCC land or green spaces.
If we agree to your initial proposal
You'll need to apply through eventapp.
You'll need to show how your event aligns with our priorities and criteria for agreement to an event when you submit your EventApp application.
You can also find details of:
- hire locations Go to https://bcc.maps.arcgis.com/apps/Shortlist/index.html?appid=389bff0955ea4bc1902899670646022d (opens new window)
- fees and charges Go to https://app.apply4.com/uploads/instance_document/file/349/Final_Pricing_Structure_200120_v3.pdf (opens new window)
- templates for event organisers
- traffic management planning Go to https://app.apply4.com/uploads/instance_document/file/355/Traffic.pdf (opens new window)
- food safety Go to https://app.apply4.com/uploads/instance_document/file/356/Ensuring_Food_Safety.pdf (opens new window)
You'll need to upload copies of your documents, including:
- detailed Event Management Plan (EMP)
- traffic management plan
- food hygiene certificates and insurance
- fairground rides insurance (ADIP's / PIP's)
- CMD plans
- your event policies including Accessibility, Sustainability, Equality and Inclusion
- lost child and vulnerable adult policy
- detailed site map and site plans
- proof of public liability Insurance
After you apply
We'll send your documents to our Safety Advisory Group for Events (SAGE) and other agencies for consultation and will tell you about any feedback.
You may need attend a SAGE meeting where your event will be discussed and paperwork reviewed by SAGE members.
The whole process can take between 8 to 12 weeks from when you send your initial proposal to your event being approved. This timescale depends on the event, location and the capacity. Large scale events can take up to 12 months planning. See our Guide for event organisers Go to https://urldefense.com/v3/__https:/app.apply4.com/uploads/instance_document/file/348/updated_Outdoor_events_in_Bristol_pdf.pdf__;!!KUxdu5-bBfnh!t2Y02o3HskRJSig7RRikg5HJ0zkk_BFyy5VQYoxUIlSpthGjJ4PyS8RsCg1Mar2T_rozf2OLY6I$ (opens new window) for more details.
As well as applying for site permission, if you're holding an event you must apply for any licences that you need, such as a:
- Temporary Events Notice
- Premises licence
- Market licence
- Music licence (PRS/PPL) Go to https://www.prsformusic.com/licences (opens new window)
Email email@example.com if you have questions about licences.
You should allow:
- 10 weeks to apply for the road closure and premises license
- 10 to 12 weeks to apply for the site permission and a Section 16
Find details on our Guide to closing a road for a street party or event.
You must ask us for byelaw permission to provide a service you charge for in a park or green space. This includes:
- fitness training and boot camp
- hot air ballooning
- Nordic walking
- forest schools
- outdoor school clubs and professional dog walking
For more information check out what you can do in our parks.
We're running online advice sessions over Zoom where you can:
- talk to us about your plans
- get advice for holding an event
- ask questions about the site permission process
Each session is 30 minutes.